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1. e4 The opening

Answer every RFP faster. Win more of them.

Winarswg reads RFPs, drafts answers from your best past proposals, maps every requirement, builds the pricing sheet and routes it for review, so your team spends time on strategy, not copy-paste.

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PDF48 pages
IT Services RFPState Transport Corporation
120 questions due in 9 days
1.Read
0 questions found
0 sections0 mandatory forms
  • Scope of work
  • Technical approach
  • Service levels
  • Security & data
  • Commercials
2.Draft
0 answers drafted
from Answer Library, high confidence 0 sent to experts
Q4.2 Data residencySource: Metro Rail AMC bid, p.31
3.Comply
0 of 120 mapped
Compliance matrix with page references
4.Price
L2 support, 12 FTE$412,800
Cloud hosting$96,000
Transition$38,500
Total, 3 yrs$547,300
Margin0%
Built from your rate card
5.Review
  • Legal0
  • Security0
  • Presales0
Ready for sign-off in 3 days
RFP received120 / 120
  • PDF and scanned tenders
  • Word documents
  • Excel questionnaires
  • Procurement portal exports
  • SIG and CAIQ security reviews
2. Nf3 Development

Drafts that show their work.

The AI Answer Writer drafts from the proposals you have already won with. Every sentence points back to its source, and nothing reaches the buyer until a person approves it.

AI Answer Writer

Question on the left, draft on the right, sources underneath. Approve, edit or ask for a shorter version without leaving the page.

IT Services RFP / Section 4 / Q4.2 91% confidence
Q4.2

Describe where corporation data will be stored and processed, including backup locations and how data residency within India is enforced.

AI draft

All production and backup data is hosted in two Indian cloud regions, Mumbai and Hyderabad1. Replication between regions is encrypted with AES-256 and never leaves Indian jurisdiction2. Residency is enforced through region-locked storage policies, reviewed quarterly by our security team3.

1 Metro Rail AMC bid, 2025 p.31
2 Information Security Policy v4 s.7.3
3 Library: Data residency (approved) owner: Security
Approve Edit Shorter118 / 150 words

Source on every answer

Each draft lists the past proposal, page or policy section it came from, so reviewers check facts in seconds.

Confidence you can read

High94
Low17
New9

Unknowns go to experts

Questions with no strong match are routed to the right owner instead of being guessed.

Word limits and tone

Respect the buyer's word counts, switch between formal and plain, and keep your house style.

78%

of a typical RFP can be drafted from a mature Answer Library before an expert opens it.

3. Bc4 Control the center

One library of answers your team trusts.

The Answer Library holds the answers you have approved, each with an owner and a review date. Outdated content is flagged before it slips into a bid.

Review dates that stick

Every answer expires on a schedule. Owners get a reminder, and expired answers are blocked from new drafts.

Answer Library

Search by topic, tag or owner. Red means expired, gold means due soon.

Answer Library2,418 answers
Search answers, tags, owners Needs refresh Public sector
AnswerOwnerReview byStatus
Data residency and hosting regionsSecurity12 Jan 2027 Current
Uptime SLA and service creditsPresales03 Nov 2026 Current
ISO 27001 certificate scopeSecurity18 Oct 2026 Due in 8 days
Escalation matrix, L1 to L3Delivery02 Oct 2026 Expired
Limitation of liability positionLegal28 Feb 2027 Current
Disaster recovery RTO and RPOSecurity21 Sep 2026 Expired

Duplicates merged

Five versions of the same uptime answer become one approved answer with its history kept.

Tagged by what matters to a bid

Public sectorBFSIHealthcareManaged servicesIndiaMiddle EastISO 27001SOC 2Cloud

Learns from every approval

When an expert rewrites a draft and approves it, the improved answer is offered back to the library, so the next RFP starts stronger.

4. O-O Middle game

Every requirement covered. Every price defended.

The Compliance Matrix maps each requirement to an answer and a page reference. Pricing Tables turn your rate card into the buyer's commercial format, with margins in plain view.

Compliance Matrix

Extracted from the RFP, linked to your response, ready to attach as the buyer's annexure.

Compliance Matrix120 / 120 mapped
RefRequirementResponsePage
R-3.124x7 helpdesk with Hindi and English supportFully compliantp.14
R-3.4Resolution of P1 incidents within 4 hoursFully compliantp.16
R-5.2On-site engineer at each regional depotPartially compliantp.22
R-6.7CERT-In empanelled audit every 12 monthsFully compliantp.29
R-8.1Performance bank guarantee of 5%Clarification raisedp.41

Pricing Tables

Rates, quantities and terms filled from your rate card.

Commercial bid / 36 months Margin 22.4%
Line itemQtyRate / moTotal
L1 service desk analyst18$1,450$939,600
L2 support engineer12$2,150$928,800
Network engineer, on-site6$2,600$561,600
Cloud hosting, managed1$8,000$288,000
Transition and knowledge transfer1-$38,500
Contract value$2,756,500
Rate card FY27 Public Sector v2Floor 18% margin, approval needed below

Shall, must, will

Mandatory language is detected so no requirement hides in a paragraph.

Gaps in red

Unmapped or partially met requirements are listed before review starts.

Margin floors

Prices below your floor need approval from Finance.

Buyer's format

Write straight into the BoQ or price schedule the buyer sent.

5. Qe2 Coordination

Every expert knows their move and their deadline.

Review & Sign-off puts the open questions on a board by expert, sets a due date for each, and closes with a sign-off step nobody can skip.

Review board

Green is approved, gold is in review, red is late.

Review & Sign-off26 assigned
Legal Thu
Q9.1Indemnity cap
Q9.4Termination for convenience
Q9.6IP ownership of deliverables
Security Wed
Q6.2Encryption at rest
Q6.5Pen test frequency
Q6.9Incident notification window
Presales Fri
Q3.3Solution architecture
Q4.1Migration plan
Final sign-off: Bid Director3 of 4

Nudges, not chasing

Reviewers get a reminder before their due date and a daily summary of what is waiting on them.

Final sign-off

The bid owner approves the full response, the matrix and the price sheet before export.

6. Kg1 Endgame

Learn what wins, bid after bid.

The Win Rate Lab looks across your past bids and shows which answers, price points and timings show up in wins, and where losses cluster.

Win Rate Lab

Wins in gold, total bids in outline, by quarter.

Win Rate Lab / last 18 months212 bids analysed
Win rate48%+14 pts
Answers reused78%
Avg. days to submit6.2

Patterns from your own record

  • Bids that included a named transition plan won 2.1x more often.
  • Wins clustered within 4% of the lowest compliant price.
  • Submissions made in the last 24 hours lost 61% of the time.
  • Security answers older than 12 months appeared in 7 of 9 technical rejections.
Open the Win Rate Lab
6... Ke8 The defence

Your proposals stay yours.

Your documents only

Drafts come from your own files and approved library, never the open web.

A person approves every answer

Each AI draft shows its source and is reviewed before submission.

Encrypted and access-controlled

Never used to train AI models for other customers.

You submit, not us

Winarswg does not submit bids on anyone's behalf.

7. ?! Questions

Annotated moves.

The questions bid teams ask before they bring their first RFP. Still unsure?

Connect with us

PDF (including scanned pages, through OCR), Word, Excel and PowerPoint files, plus questionnaires exported from procurement portals. Excel questionnaires keep their original cells, so answers can be written back into the buyer's own template.

28. Qh7# Checkmate1-0

Your next RFP, answered in days, not weeks.

a8RFP arrives
b8Questions read
c8Answers drafted
d8Experts review
e8Matrix mapped
f8Price set
g8Signed off
h8Answer your next RFP free

One full RFP free. Bring the real one sitting in your inbox.

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