1. e4 RFP Inbox

Every RFP lands in one place, already read.

Drop in a PDF tender, a Word RFP, an Excel questionnaire or a portal export. Winarswg pulls out every question, section, mandatory form and deadline before your team has finished reading the cover letter.

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RFP Inbox4 active bids

Bid	Buyer	Questions	Due	Stage
IT Services RFP	State Transport Corporation	120	9 days	Drafting
Vendor Security Assessment	Private sector bank	214	5 days	Expert review
Managed SOC Tender	Municipal corporation	86	14 days	Extracted
HRMS Implementation RFP	Port trust	153	21 days	Extracted

PDF, DOCX, XLSXplus scanned pages through OCR
Under 3 minto extract a 120 question RFP
1 inboxfor RFPs, RFIs, RFQs and questionnaires
0 retypingExcel answers go back into the buyer's cells

3 moves How it plays

RFP Inbox, move by move.

Import from wherever the RFP arrives

Upload files, forward the tender email to your workspace address, or paste a portal link. Multi-file tenders with annexures, corrigenda and price schedules are grouped into one bid.

PDF, Word, Excel and PowerPoint
Scanned and image-based tenders through OCR
Corrigenda added to the same bid with changes highlighted

Bid files / Managed SOC Tender5 files

Main tender document.pdf64 pages, 86 questions extractedPDF
Annexure B - Technical compliance.xlsx212 rows, mapped to matrixXLSX
Annexure D - Price schedule.xlsxSent to Pricing TablesXLSX
Corrigendum 1.pdf3 changes, due date moved by 7 daysPDF
Pre-bid clarifications.docx18 answers from the buyerDOCX

Questions, sections and forms, pulled out

Winarswg separates questions from instructions, keeps the buyer's numbering, and lists the mandatory forms, declarations and certificates you must attach.

Buyer numbering preserved, such as 4.2.1 or Q-117
Word limits and format rules captured per question
Mandatory forms listed with their annexure numbers

Extracted questions120 found

Ref	Question	Limit	Type
Q3.1	Describe your service desk operating model	500 words	Narrative
Q3.4	Confirm P1 resolution within 4 hours	Yes / No	Compliance
Q5.2	Provide CVs of proposed project manager	Attachment	Document
F-6	Self-declaration of non-blacklisting	Form	Mandatory
Q8.3	Detail your data backup schedule	300 words	Narrative

Deadlines that cannot be missed

Submission date, pre-bid meeting, clarification cut-off and EMD deadline are read from the document and set on the bid. Your team sees how much time is left on every screen.

Clarification and pre-bid dates captured
Alerts at 7, 3 and 1 day
Due dates updated automatically when a corrigendum lands

Key dates / IT Services RFP9 days left

1Pre-bid meetingAttended, minutes uploaded
2Clarification cut-off14 questions submitted to buyer
3Internal review completeDue in 6 days
4EMD and bank guarantee readyFinance owner assigned
5Submission on portalDue in 9 days, 15:00

+ In the box

What else comes with RFP Inbox.

Forward to inbox

Each workspace gets an address. Forward the tender email and the attachments become a bid.

OCR for scanned tenders

Stamped, scanned and photographed pages are read along with digital files.

Instructions vs questions

Eligibility rules, evaluation criteria and questions are separated so nothing is answered twice.

Excel stays Excel

Questionnaires keep their cells, drop-downs and sheets, so answers return in the original file.

Repeat buyer detection

When a buyer sends a similar RFP again, last year's answers are lined up first.

Go or no-go summary

Scope, value, eligibility and deadlines on one page, ready for the bid decision meeting.

Next moveAI Answer WriterDrafts from your past proposals, with sources on every answer

28. Qh7# Checkmate1-0

Your next RFP, answered in days, not weeks.

a8RFP arrives

b8Questions read

c8Answers drafted

d8Experts review

e8Matrix mapped

f8Price set

g8Signed off

h8Answer your next RFP free

One full RFP free. Bring the real one sitting in your inbox.

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